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LogisticsAI

Review billing evidence

Check transport documents before invoicing.

Check a document for waiting, handling or other recorded events before reviewing possible charges.

  1. Choose an example or upload a file
  2. Check the result against your source
  3. Download the draft or discuss team setup
Ask about this task
LogisticsAI assistant

What do you copy, check or prepare by hand today? I can help you find a suitable tool and try it.

Messages go to OpenAI. If no tool fits, we keep a short, general description of the requested capability for about 90 days. We do not keep chat transcripts or send chat text to web analytics. Please omit confidential details.

Free limited trial · no account

Use a redacted or non-confidential file. OpenAI processes document trials. Your result expires on our servers after 24 hours. Privacy

What does the pre-invoice document check cover?

Use a redacted transport document to identify recorded events, times and supporting evidence that may need billing review. The draft can help you examine waiting, handling or detention candidates. It does not approve an invoice, establish a contractual right to charge or verify every tariff.

For example, arrival and departure times may suggest waiting, but the contract may include free time or require another proof. Compare the cited source, agreement and rate before deciding whether a charge belongs on the invoice.

Guides and resources
How this process works

Before · manual reconstruction

One job. Five places to search.

The operator reconstructs the transport file across disconnected work surfaces. Context breaks between every handoff, and a missing source can block the candidate or make it impossible to explain later.

  1. 01

    Driver message

    Delivery context arrives in a message thread.

  2. 02

    Gate record

    Arrival and departure times live in another system.

  3. 03

    CMR or POD

    Delivery evidence has to be matched to the same job.

  4. 04

    Spreadsheet

    Times and references are copied into working cells.

  5. 05

    Tariff file

    The applicable free time, rate and cap are checked manually.

After · controlled preparation

Build an explainable candidate before invoicing.

LogisticsAI keeps the source documents together, cites the operational facts and applies the pinned rule. A person still decides whether the exact candidate belongs in the billing workflow.

Follow the evidence

  1. 01Group the transport file
  2. 02Cite gate-in and gate-out
  3. 03Check file completeness
  4. 04Apply the pinned rule
  5. 05Ask a person to decide
Transport recordTRP-2405-0178
StateNeeds review

This is a reviewable candidate, not an approved charge.

Gate in
12:05
Gate record · entry
Gate out
14:20
Gate record · exit
Elapsed
135 min
Calculated from cited times
Free time
30 min
Pinned tariff rule
Billable
105 min
135 − 30
Candidate
€90 capped
Versioned rate and cap
Transparent rulebillable = max(0, elapsed − free time); candidate = min(billable × rate, cap)

What changes for your team

Spend less time rebuilding the file.

See missing or conflicting operational evidence in one place instead of reopening every source for every handoff.

Check one transport file — freeTalk through your billing workflow

Freight invoice preparation · controlled review

Questions before a pilot

Does LogisticsAI generate or send invoices?

No. This phase checks file readiness and prepares advisory charge candidates only. It does not create, post, send or pay an invoice.

Can AI decide the charge amount?

No. OpenAI can extract cited event evidence only. A versioned deterministic rule calculates an amount in integer minor units, and a person approves the exact revision.

Which supporting documents can be checked?

The workflow is designed to reuse accepted transport documents and facts such as orders, CMR or POD evidence, time records and toll support. The exact checklist is configured for the organisation.

What happens when evidence is missing or uncertain?

The file is blocked or sent to focused review. Missing values are not invented, and stale revisions cannot be approved.

Is this the same as the LogisticsAI subscription billing page?

No. Freight billing readiness concerns a customer's transport file. Plan and access billing concerns the LogisticsAI account and remains a separate area.

One short enquiry

Request an implementation proposal

Describe the process you want to automate. We will reply by email to clarify scope, volume and pricing. Nothing is charged when you submit this enquiry.

For example: an order arrives by email, and your team copies its details into a transport-order draft.

For example: 300 transport orders or 100 CMR documents per month.

Do not include permits, customer data, credentials or other operational personal data.

Enquiry received

Your enquiry reached our team. We will reply by email about scope and pricing. No payment has been taken.